QuickBooks Tip for NWA Service Businesses: How to Reconcile Accounts in QuickBooks Online
If you’re running a service-based business in Northwest Arkansas — whether you're a contractor in Fayetteville, a home cleaner in Bentonville, or a landscaper in Rogers — keeping your books clean is non-negotiable. One of the most effective ways to ensure accuracy is to reconcile your accounts in QuickBooks Online.
Why Reconciliation Matters for NWA Entrepreneurs
Reconciling means comparing your QuickBooks records to your actual bank or credit card statements. It's like double-checking your work — and it’s crucial when managing cash flow, tracking expenses, and staying compliant for taxes.
With NWA’s booming service economy, many small business owners wear multiple hats. But bookkeeping mistakes (like duplicate entries or missing income) can cost you big time.
How to Reconcile in QuickBooks Online
Log in to QuickBooks Online.
Go to the “Accounting” tab and select “Reconcile.”
Choose the account you want to reconcile (checking, savings, credit card).
Enter your bank’s statement ending balance and ending date.
Match each transaction in QuickBooks to your statement.
When the difference hits $0.00, click “Finish Now.”
Best Practices for NWA Service Pros
Reconcile monthly — don’t wait until the end of the year.
Keep receipts for truck expenses, tools, materials, or subcontractors.
Separate personal and business expenses — always use your business account.
Tag income from Venmo, Zelle, or checks correctly in QuickBooks.
Mistakes to Avoid
Skipping reconciliation for months.
Forgetting to enter cash payments or offline sales.
Letting uncashed checks or unpaid invoices pile up.
Using your business card for personal expenses (then not tracking it properly).
FAQ
Is reconciliation really necessary?
Yes — it helps ensure your books match your bank, reduces errors, and protects your business from tax issues.
What if I don’t have time to reconcile?
That’s where a bookkeeper comes in. You don’t have to do it all — delegate and get your time back.
How often should I reconcile?
Monthly is ideal. Staying on top of it prevents expensive surprises.
📞 Ready to stop stressing about your books?
Book a free call with Dr. Bryan Raya, QuickBooks ProAdvisor:
👉 https://calendly.com/dbr_bookkeeping/book-a-free-call-with-dbr
Let’s start Doing Business Right — NWA style.
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