QuickBooks Tip: How to Reconcile Accounts – A Guide for Home Service Business Owners
Whether you're a plumber, electrician, HVAC technician, cleaner, or general contractor, staying on top of your books is key to keeping your business profitable and stress-free. One essential step many service pros overlook? Reconciling your accounts in QuickBooks Online.
Why Reconciliation Matters for Home Service Businesses
Reconciling means comparing your QuickBooks records with your actual bank or credit card statements. This ensures your numbers are accurate, your records are clean, and you’re not leaving money on the table.
When your accounts are reconciled, you can:
Catch duplicate or missed charges
Track job-related expenses (tools, fuel, materials)
Avoid cash flow surprises
Be ready for tax season (no scrambling!)
How to Reconcile in QuickBooks Online
Log in to QuickBooks Online.
Go to “Accounting” > “Reconcile.”
Choose your bank or credit card account.
Enter the ending balance and date from your statement.
Match your QuickBooks transactions with the statement.
If the difference is $0.00, click “Finish Now.”
Best Practices for Service-Based Businesses
Reconcile accounts every month—it only takes a few minutes if done regularly.
Track all vehicle mileage and fuel expenses accurately.
Use job categories to keep materials and labor expenses organized.
Keep personal and business expenses separate to avoid confusion.
Common Mistakes to Avoid
Letting months go by without reconciling
Forgetting to categorize materials, vendor payments, or subcontractor fees
Mixing personal and business spending
Not reviewing charges from suppliers or tool purchases
FAQ
How often should I reconcile my accounts?
Every month—just like changing the oil in a service vehicle. It keeps things running smoothly.
I use cash and checks often. Can I still reconcile in QuickBooks?
Yes. As long as those transactions hit your bank account, they’ll show up for reconciliation.
Can a bookkeeper help with this?
Absolutely. A good bookkeeper can do this for you or train you to do it right.
🔧 Want to spend less time in QuickBooks and more time serving clients?
Book a free call with Dr. Bryan Raya, QuickBooks ProAdvisor:
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Let’s start Doing Business Right — so you can grow your service business with peace of mind.
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