How One Local Business Saved $15K Just by Cleaning Up Their Books
A couple years ago, I met a passionate dog groomer right here in Fayetteville through a local networking group. Like many small business owners, she was focused on doing what she loves—providing excellent care and service to her furry clients—but behind the scenes, her books were a mess.
She had been using Vagaro, a popular software for scheduling and payments, and syncing it directly to QuickBooks Online. At first glance, this seemed efficient. But when we dove deeper during a routine review, the issues became clear:
Vagaro was creating duplicate revenue entries, inflating her income by over $51,000
Hundreds of mini-invoices were being auto-generated with inconsistent data
Her Products & Services list was cluttered, confusing, and inaccurate
Transactions were miscategorized or not reconciled at all
Overstated revenue like that isn’t just frustrating—it can be costly come tax season. In her case, we estimate that this clean-up effort will save her at least $15,000 in taxes.
We rolled up our sleeves and got to work:
✅ Diagnosed the syncing issue between Vagaro and QBO
✅ Cleaned up her Products & Services list
✅ Deleted and merged duplicate transactions
✅ Reconciled all correct deposits
✅ And finally, disconnected the auto-syncing from Vagaro and moved to manual monthly revenue entries that match her bank and merchant statements
Now her books are accurate, her revenue reports make sense, and she can make real financial decisions with confidence.
This is what I mean when I say: Let’s start Doing Business Right.
❓ FAQ: Why Bookkeeping Cleanups Matter
Q: How do I know if my payment system is syncing correctly with QuickBooks?
A: If you’re seeing duplicate income, random $0 invoices, or mismatched deposits—something’s off. Book a review and we’ll take a look.
Q: Should I be syncing systems like Vagaro or Square with QBO?
A: Sometimes yes, sometimes no. It depends on your business size, transaction volume, and how clean the data feed is. When in doubt, use a monthly revenue entry based on actual bank deposits.
Q: How often should I review my books?
A: At minimum, monthly. If you haven’t done a deep clean in over a year, now’s the time.
Need help with your own books?
📅 Book a free call with Dr. Bryan Raya at DBR Bookkeeping and let’s uncover the story behind your numbers.
#DoingBusinessRight #BookkeepingCleanup #FayettevilleAR #DogGroomer #SmallBusinessSuccess #QuickBooksCleanup #Vagaro #TaxSavings #EntrepreneurLife #NWABusiness