Coaches and Consultants: Track Your Time Like It’s Money—Because It Is
If you’re a coach or consultant, your expertise is your product—and your time is your inventory. Yet many in this space don’t track or value their time properly, leading to undercharging, burnout, and inconsistent profits.
One of the most powerful financial habits you can adopt is tracking billable vs. non-billable time. Why? Because it directly impacts your pricing, profitability, and decision-making.
Here’s how:
Let’s say you charge $150/hour. On paper, that looks great. But if only 15 hours out of your 40-hour week are billable, your effective hourly rate drops to around $56/hour. That’s a huge difference.
Tracking this metric allows you to:
Adjust your pricing to reflect the true value of your time
Streamline operations by outsourcing or automating low-value tasks
Make smarter decisions about where to invest your energy
Whether you’re coaching one-on-one, managing group programs, or building digital products, knowing the numbers behind your time gives you the insight to scale smarter—not harder.
Tools like QuickBooks Online allow you to monitor income, categorize expenses, and track your profitability in real time. Combine that with good time tracking, and you’re on your way to real CEO-level awareness.
If you’re not sure where to start—or you’re overdue for a financial tune-up—I’d love to help.
📅 Schedule a call today with me, Dr. Bryan Raya, QuickBooks ProAdvisor:
https://calendly.com/dbr_bookkeeping/30-minute-zoom-consultation-call
Or connect with other growth-focused entrepreneurs in the DBR Bookkeeping Online Community:
https://www.skool.com/dbr-bookkeeping-8561/about
Let’s start Doing Business Right!
FAQ
Q: I’m just starting out—do I need a bookkeeper yet?
A: Yes! The earlier you start building solid systems, the less costly mistakes will be down the road.
Q: I’m not sure how to track time effectively. Can you help?
A: Absolutely. We can explore software tools and methods that work for your business model.
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