🧘♀️ QuickBooks Online Tip: How to Categorize Transactions (for Health & Wellness Professionals)
If you're a wellness practitioner, trainer, therapist, or coach—keeping your books clean is just as important as keeping your clients healthy. But if your QuickBooks Online (QBO) file is full of “Uncategorized” entries, you’re likely missing key deductions and financial insights.
Categorizing your transactions correctly will help you run a more grounded, profitable business.
Why It Matters
Helps track income by service type (sessions, classes, packages)
Keeps expenses organized for deductions (equipment, software, studio space)
Reduces stress during tax season
🧾 How to Categorize in QBO (Step-by-Step)
Go to the Banking tab
Review imported transactions from your connected accounts.Assign categories
Massage table → “Equipment”
Class booking income → “Service Income”
Zoom subscription → “Software/Subscriptions”
Add a note or tag
Identify if it’s related to a specific program, class type, or client group.Create bank rules
Automate categorization for regular payments like rent, scheduling tools, or payment processors.Review reports monthly
Your Profit & Loss report will show you how your business is really doing.
Tips for Health & Wellness Pros
Track separate income for services: private sessions, group classes, virtual offerings
Use categories like: supplies, CEU courses, software, liability insurance, rent
Categorize Stripe/Square/PayPal payouts clearly to avoid duplications
FAQ
Can I track income by class or service type?
Yes—use tags or classes in QBO for visibility by offering.
What expenses are deductible in this industry?
Think software, continuing education, equipment, studio rent, and marketing.
How do I manage client payments more easily?
Use automated invoicing and categorize deposits by service.
Can I get help cleaning up my QBO?
Yes! A QuickBooks ProAdvisor can clean up your books fast and train your team.
📅 Ready to bring clarity to your finances?
Book a free call with Dr. Bryan Raya, QuickBooks ProAdvisor:
👉 https://calendly.com/dbr_bookkeeping/book-a-free-call-with-dbr
Let’s start Doing Business Right.
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