QuickBooks Invoicing for the Holidays: Send Invoices That Get Paid (Before the Year Ends)
Tis the season… to get your invoices out and your payments in.
The holidays are here—cue the twinkling lights, peppermint mochas, and... overdue invoices? If you’ve been searching “how to send invoices in QuickBooks Online during the holidays” or “how to collect outstanding payments before year-end,” you’re not alone.
At DBR Bookkeeping, we work with service-based entrepreneurs—coaches, consultants, creatives, and contractors—who want to finish the year strong (and cash flow positive). Good news: QuickBooks Online makes it easy to create, send, and get paid—even while you’re enjoying some holiday downtime.
How to Send Invoices in QuickBooks Online (QBO)
🎄 Reminder: QuickBooks changes its layout from time to time. If the screen looks different, don’t panic—it’s still in there somewhere.
Step 1: Click “+ New” → Choose “Invoice”
Select your customer, add services, and fill in the amount, description, and due date.
Step 2: Turn on Online Payments
Let clients pay by credit card or ACH right from their email. Faster payments = better holiday cheer.
Step 3: Add a Friendly Note
Example: “Happy Holidays and thank you for your business! Please make payment by [date] to help us wrap up the year.”
Step 4: Hit “Save and Send”
Clients receive a clean, clickable invoice that’s easy to pay—even from their phone.
Holiday Invoicing Tips to Improve Cash Flow
🎁 Send Invoices Early
The sooner you send, the more likely you’ll get paid before offices shut down and inboxes go cold.
🎁 Shorten Payment Terms Temporarily
Change “Net 30” to “Due on Receipt” or “Net 7” to encourage faster payment before year-end.
🎁 Follow Up with a Reminder
Use QBO’s automatic reminder feature to nudge clients without having to send that awkward “Hey, just checking in…” email.
🎁 Offer a Small Incentive
A friendly “Pay by Dec 20 and get 5% off your next invoice” can go a long way.
🎁 Bundle Outstanding Invoices
If a client owes for multiple projects, bundle them into one clear summary to reduce confusion and speed up payment.
FAQ: QuickBooks Holiday Invoicing
Q: Can I see who hasn’t paid me yet?
Yes! Use the Invoices tab or run an A/R Aging Report to track what’s outstanding.
Q: Is it okay to send invoices during the holidays?
Absolutely. Just keep the tone friendly and festive—it’s business, not a billing ambush.
Q: What if I need help collecting on overdue invoices?
We can help you set up follow-up strategies that work without damaging client relationships.
Want to Wrap Up the Year with Paid Invoices and Less Stress?
📞 Book a Call with Dr. Bryan Raya, a certified QuickBooks ProAdvisor who can help you set up invoicing that actually gets results.
🌐 Join the DBR Bookkeeping Online Community — FREE 7-day trial with holiday bookkeeping tips, invoicing demos, and real support.
Send those invoices. Collect what you’ve earned. Start the new year strong.
Let’s start Doing Business Right!
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