💼 5 Biggest Bookkeeping Mistakes in Year 4 of a Coaching or Consulting Business (And How to Avoid Growth Bottlenecks)

By year four, your service-based business should be thriving—but behind the scenes, disorganized books can silently stall your momentum.

Here are five common mistakes that still plague coaches and consultants—and what to do instead:

1. Not Tracking Revenue by Offer or Client

You’re making money, but do you know which programs or services are most profitable?
✅ Set up classes or tags in QuickBooks to track income by offer or client type.

2. Inconsistent Invoicing for Retainer or Package Clients

Forgetting to send invoices—or chasing down payments—is a drain.
✅ Automate recurring invoices and payment reminders inside QBO.

3. No Regular Financial Review

You can’t make strategic decisions without current numbers.
✅ Schedule monthly profit & loss reviews, or let a bookkeeper send you snapshots.

4. Not Categorizing Education and Tools Properly

Online tools, software, and courses are often miscategorized—or missed entirely.
✅ These are deductible. Track and label them accurately to save at tax time.

5. Still Handling Bookkeeping Yourself

Your time is better spent coaching, not reconciling accounts.
✅ Hand it off to a pro and get back to growing your impact.

🎯 Book a Free Call with Dr. Bryan Raya

QuickBooks ProAdvisor + mentor for coaches and consultants.
Get your systems clean and built for scale.
👉 Book Here

Let’s start Doing Business Right.
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