Bookkeeping for Health Coaches: What You Need to Know

As a health or wellness coach, your focus is on helping clients live their best lives — not drowning in spreadsheets. But if you're not managing your finances, you could be overpaying in taxes, missing deductions, or struggling with cash flow.

Here’s what you need to know to keep your books in shape (and your business healthy):

1. Track Income by Client or Program

Whether you're offering one-on-one sessions, group coaching, or online memberships — use bookkeeping software like QuickBooks to track each revenue stream separately. It helps you see what’s working, and what’s not.

2. Categorize Wellness-Specific Expenses

Supplements for demos? Workshop supplies? Educational certifications? These may all be deductible. Use software to label your expenses clearly so you don’t miss out come tax time.

3. Keep Business and Personal Finances Separate

Use a dedicated business bank account and card. This simple habit makes monthly bookkeeping and tax filing 10x easier — and cleaner.

4. Automate Invoicing and Payment Tracking

Don’t chase down payments. Set up automatic invoicing and reminders through QuickBooks or a client management system. Stay focused on healing, not hunting invoices.

5. Review Your Financials Monthly

A simple Profit & Loss review can show whether your retreats are profitable or if it's time to raise your rates. Data helps you make confident business decisions.

FAQ

Q: Can I write off wellness supplies or supplements?
A: If they’re used in your business (like for client demos or workshops), yes! Just keep the receipts and categorize them properly.

Q: What reports should I run monthly?
A: Start with your Profit & Loss and Balance Sheet. They’ll tell you how much you’re making, spending, and keeping.

Q: Should I hire a bookkeeper?
A: If you’re feeling overwhelmed or want more time with clients, hiring a bookkeeper is a smart investment.

🎯 Ready to simplify your health coaching finances?
Join the DBR Bookkeeping Skool Community and learn how to manage your money with confidence.
👉 https://www.skool.com/dbr-bookkeeping-8561/about

Let’s keep Doing Business Right!
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