5 Commonly Missed Tax Deductions Every Office Manager Should Know

📁 Keep the Books Clean | 💵 Save the Business Money

If you're the one keeping the books, managing receipts, or handling QuickBooks in your office—you play a critical role in the financial health of the business.

Knowing what tax deductions to track can help the business save thousands and make your job a lot easier come tax time. Here are five key deductions office teams often miss:

1. Home Office or Remote Work Setup

If you or your team work remotely, the business may qualify for a home office deduction on things like:

• Internet

• Utilities

• Office furniture or workspace repairs

💡 Tip: Make sure the space is used only for business, and keep documentation of its size and use.

2. Office & Admin Supplies

From printer paper to software subscriptions, these everyday expenses add up—and they’re all deductible if tracked properly.

💡 Tip: Create a category in QuickBooks for “Office Supplies” and log receipts as they come in.

3. Vehicle & Mileage Tracking

If anyone on the team uses a vehicle for:

• Errands

• Client visits

• Deliveries

...those miles or expenses can be deducted.

💡 Tip: Use a simple mileage app or spreadsheet. Just a few miles each week adds up over a year.

4. Professional Services

Payments to consultants, coaches, accountants, or even tech support are deductible.

💡 Tip: Always upload invoices into QuickBooks or your expense tracker under “Professional Services.”

5. Staff Training & Education

Did someone on the team take a class, attend a seminar, or get certified? Those costs are often deductible—especially if they relate to your job duties.

💡 Tip: Save proof of registration, payment, and course description to document the deduction.

🧾 FAQ for Office Staff & Admins

Q: How should I organize receipts and expenses?
👉 Use folders in Google Drive or QuickBooks to group by month and category.

Q: What’s the best way to track mileage?
👉 Use a mileage app or create a recurring calendar event to remind the team to log it weekly.

Q: Can we deduct that training webinar from last month?
👉 Yes, if it directly supports your job or the business.

Q: Should I reconcile credit cards too?
👉 Definitely. Every account that handles money should be reconciled monthly.

📌 Need help cleaning up the books or preparing for tax season?

Book a free call with Dr. Bryan Raya, QuickBooks ProAdvisor:
👉 https://calendly.com/dbrbookkeeping/30-minute-zoom-consultation-call

Let’s start Doing Business Right!

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