QuickBooks Online Setup Guide: How to Get Started the Right Way (For Service-Based Business Owners)
If you're a coach, consultant, creative, or contractor, you've likely asked yourself: “How do I set up QuickBooks Online for my small business?” You’re in the right place. At DBR Bookkeeping, we help service-based entrepreneurs get their books clean, simple, and stress-free—starting with a solid QuickBooks setup.
Setting up QuickBooks Online (QBO) properly from the start can save you hours of frustration and hundreds (if not thousands) in missed deductions and financial mistakes.
The Right Way to Set Up QuickBooks Online
1. Pick the Right QBO Plan
Most solo service providers and small teams benefit from the Simple Start or Essentials plan. If you manage subcontractors or track billable time, you might need Plus.
2. Build a Clean Company Profile
Make sure your business info, EIN, and fiscal year are correct. This impacts tax reporting and how your data shows up in your reports.
3. Link Your Bank & Credit Card Accounts
QBO can automatically import your transactions, but only if it’s connected. This saves time, reduces errors, and gives you real-time visibility into cash flow.
4. Customize Your Chart of Accounts for Services
A common mistake is using generic categories. We help service businesses create accounts that match their unique income streams and expenses.
5. Set Up Clients, Services, and Invoicing
QuickBooks Online lets you customize invoices, track who owes you money, and set up recurring billing if you’re on a retainer model.
6. Automate What You Can
As a busy entrepreneur, automation is your best friend. QBO can automate transactions, reminders, and even categorize expenses based on your setup.
FAQ: QuickBooks Online for Coaches, Creatives & Contractors
Q: I'm not good with numbers. Can I still use QBO?
Yes! With the right guidance, QuickBooks Online can work for you—without you becoming a bookkeeper.
Q: What if I already messed up my setup?
That’s exactly why we created the DBR Bookkeeping Online Community. Get personalized help and access to our walkthroughs.
Q: Is this just for QuickBooks users?
While we focus on QBO, we also provide insights on FreshBooks and general money management tips for entrepreneurs.
Let’s Start Doing Business Right
💥 Join the DBR Bookkeeping Online Community today and get a personalized QuickBooks setup walk-through, resources for service-based businesses, and weekly live calls.
BONUS: Sign up with DBR Bookkeeping and get a 15% LIFETIME discount on our bookkeeping services.
#quickbookssetup #servicebasedbusiness #howtostartQBO #dbrbookkeeping #entrepreneurtips #doingbusinessright