How to Track Business Income and Expenses (Without Getting Overwhelmed)

You’ve been running your business for about a year—maybe you’re a photographer, massage therapist, coach, or creative entrepreneur—and things are finally taking off. 💥

But so is the chaos.

✅ You're making more sales
❌ You're losing track of receipts
❌ You’re unsure what counts as a “write-off”
❌ You know you're missing expenses (and money)

And now with tax season looming, your stomach sinks every time you open your business bank account or hear the word “bookkeeping.”

You’re not alone—and you’re not failing.
This overwhelm is exactly what happens when your income grows but your systems don’t.

😩 The Real Cost of Not Tracking Your Finances Properly

• You forget expenses you could write off

• You miscalculate how much you owe in taxes

• You waste hours chasing down receipts last-minute

• You feel stressed, disorganized, and less in control of your business

You didn’t start your business to become an accountant—but if you don’t get this part right, the IRS will definitely notice.

✅ The Simple Solution: Clean, Consistent Bookkeeping

Here’s how to take back control of your finances without losing your mind:

1. Stop mixing business and personal spending
   Open a separate bank account if you haven’t already. This alone clears up 50% of confusion.

2. Switch to bookkeeping software
   QuickBooks is the gold standard—it connects to your bank, categorizes expenses, and prepares reports for taxes.

3. Block time once a week to review income + expenses
   Make it a routine—just 30 minutes can save you days of catch-up.

4. Digitize your receipts
   Use apps like QuickBooks Receipt Capture or Hubdoc so you’re not digging through your car or inbox in April.

5. Get expert help when you’re ready
   If you're behind or unsure where to start, it’s OK to ask for support. That's what pros are for.

❓ FAQ: Bookkeeping Stress for Growing Entrepreneurs

Q: I’ve been guessing my income and expenses—is that normal?
A: It’s common, but risky. If you’re guessing, you’re either overpaying taxes or leaving deductions behind. Let’s get you real numbers.

Q: What if I already missed tracking some expenses?
A: It’s not too late. We can help you go back and reconstruct your books, so you get credit for everything you’ve spent.

Q: How much should I be setting aside for taxes?
A: As a rule of thumb, 25–30% of your profit. Clean books help you calculate this accurately so you’re never caught off guard.

💡 “If you feel overwhelmed, it’s not because you’re bad at business—it’s because your business is growing.”
Dr. Bryan Raya has helped dozens of entrepreneurs just like you create simple, stress-free financial systems that actually support their success.

📞 Book a free call with Dr. Bryan Raya to get your books organized, your expenses tracked, and your confidence back.

Let’s start Doing Business Right!

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